Meet by design, not by chance
The day suggestion shows which day most of your team will be in. Team days reserve desks next to each other.
Office management software for hybrid working
The office where your team actually meets.
officemanager.site plans office days, books desks, meeting rooms and parking spaces, and welcomes guests. Employees see at a glance when it’s worth coming in. Office and reception teams keep track of everything.
- Set up in a day
- Works with Microsoft 365
- No tracking
Works with
Microsoft Entra IDOutlookMicrosoft TeamsSlackGoogle CalendarApple Calendarany browser
Benefits
Fewer empty desks. More days together.
Hybrid working rarely fails because of technology. It fails because people keep missing each other. officemanager.site shows when colleagues will be in, and makes sure your space gets used.
Space that gets used
If someone doesn’t check in, the desk is released automatically. The waiting list moves up. Reports show which areas are really needed.
Reception without a paper list
Guests receive an invitation, directions and a code. They check in on the tablet, and their host is notified straight away.
Up and running fast
Set up your company, location and desks in a few minutes, upload a floor plan, and invite your team by email, CSV or Microsoft.
Privacy built in
Everyone decides who sees their office days. Retention periods delete and anonymise data automatically. No tracking cookies.
On every device
In the browser on laptop, tablet and phone, with nothing to install. Live updates on every device.
Functions
Everything a hybrid office needs.
Office days & team
Plan who’s in and when
Everyone enters their week: office, remote or travelling. The team sees who will be on site and when, if everyone agrees.
- Day suggestion based on team attendance
- Team days with reserved desks
- Visibility set by each person
Desks & floor plan
The right desk in seconds
Book on the floor plan or take a suggestion next to your own team: desks, quiet zones, parking spaces and EV chargers.
- Conflict-free booking, including recurring bookings
- Check-in, automatic release, waiting list
- Equipment such as dual monitors or step-free access
Guests & reception
Welcome guests like a pro
An invitation with a personal visit page, directions and a calendar entry. At reception, guests check in with a code. If the host doesn’t respond, their deputy or reception takes over.
- Kiosk mode for the reception tablet
- Notifications with escalation
- Confidential appointments, such as job interviews, shown in brief only
Office & administration
Manage your locations yourself
Create floors, areas and desks, upload the floor plan and place desks by dragging. Reports show occupancy by weekday and area, without identifying individuals.
- Plan editor with floor plan
- Report faults, block desks, rebook
- Multiple locations and time zones
Features
All features at a glance.
One tool for desks, meeting rooms, office days, guests and everyday office life, instead of spreadsheets, paper lists and five separate solutions.
Desks & parking
- Book on the floor plan or by suggestion
- Recurring bookings without double-booking
- Check-in with automatic release
- Waiting list that moves up automatically
- Parking spaces and EV chargers
- Equipment: dual monitors, quiet zone, step-free access
Office days & teams
- Weekly plan: office, remote or travelling
- Day suggestion based on team attendance
- Team days with desks next to each other
- Everyone sets their own visibility
- Calendar subscription for Outlook, Google, Apple
Guests & reception
- Invitation with visit page, directions and appointment
- Check-in with a code on the reception tablet
- Host is notified straight away
- Deputy and escalation to reception
- Register walk-in visitors right at reception
- Confidential appointments shown in brief only
Locations & administration
- Locations, floors, areas and desks
- Plan editor with your own floor plan
- Opening hours, public holidays, time zones
- Report faults, block desks, rebook
- Occupancy by weekday and area
- Roles for admin, office and reception
Meeting rooms & displays
- Book rooms by time, size and equipment
- Door display: free, busy, busy soon
- Book on the spot, extend, end early
- Move to a free room with one tap
- No check-in, and the room is released
- Order catering at the same time
Office cockpit
- The day on one page, with a task list
- Accept parcels, notify the recipient
- Tickets to facilities and service providers
- Inspection deadlines and contracts with reminders
- Keys, cards, lockers, loan equipment
- Onboarding and offboarding checklists
People & sign-in
- Invite by email or CSV import
- Sign in with a Microsoft work account
- Sync with Entra ID, leavers handled automatically
- Password reset without admin involvement
- Pair and revoke kiosk devices
Notifications
- Live updates on every device
- Emails with quiet hours and a daily limit
- Alerts in Microsoft Teams or Slack
- Reminder before check-in
- Offers to the waiting list when desks free up
App for iOS and Android
- Add it to your home screen as an app, no app store needed
- Opens without a browser bar, with its own icon
- Shortcuts: desk, room, invite guest
- Updates arrive automatically
- Tablets as a reception kiosk or room display
Safety & operations
- Enough first aiders on site? As a daily count
- Emergency overview including guests and contractors
- Cleaning only for desks and rooms that were used
- Supplies with minimum stock and demand
- Cost per desk per day, occupancy by floor
Use cases
One tool, five perspectives.
How office management, reception, employees, team leads and IT work with officemanager.site.
Office management
Introduce desk sharing and keep the office under control
Until now, everyone had a fixed desk; now half of them are empty on many days. The office team sets up the location, floors and areas, uploads the floor plan and sets the rules: check in by 10 am, or the desk is released.
Result: Every morning, the office cockpit shows what’s coming up: guests, parcels, tickets, inspections due, supplies. Occupancy by floor shows where space is freeing up.
- Create the planUpload the floor plan, place desks by dragging, add equipment.
- Invite the teamBy CSV or Microsoft, with office and reception roles per location.
- Resolve problemsFaulty monitor: block the desk, and affected people are rebooked and informed.
Reception
The client is waiting, the host is in a meeting
The guest checks in on the tablet with their code. The host gets an alert straight away. If she doesn’t respond, the message goes to her deputy and then to reception.
Result: No paper list on the desk, no phoning around, and in the evening it’s clear who is still in the building.
- Prepare the dayAll guests expected that day at a glance, with arrival time and host.
- ArrivalCheck-in with a code at the kiosk or directly at reception, including walk-in visitors.
- Stay discreetJob interviews appear at reception in brief only.
Employees
Go in when the others are there too
On Monday, enter your week, check the day suggestion and book a desk next to your team. Add a parking space with an EV charger and an invitation for Thursday’s client meeting.
Result: Less idle time in the office, more days together, all in a few taps on your phone.
- Plan your weekOffice, remote or travelling, visible only to the people you choose.
- BookDesk, parking space or EV charger, once or as a recurring booking.
- Check inConfirm on site. If you fall ill, cancel and release the desk.
Team lead
A fixed team day when everyone is in
The team meets in the office every Wednesday. The team lead sets up the team day, and desks next to each other are reserved for the team. Anyone who can’t make that day quickly sees when most of the others will be in.
Result: Team coordination without a chat poll and without monitoring individuals.
- Set the team dayWeekday, area and number of desks.
- Sit togetherDesks next to each other stay reserved until the team books them.
- PlanThe day suggestion shows which days are worth meeting up.
IT & data protection
Roll it out with the works council on board
Sign in with a Microsoft work account, people are added automatically from an Entra group, and leavers are deactivated. Reports are only available for groups, and retention periods delete and anonymise data automatically.
Result: A system that IT, data protection and the works council can all get behind.
- ConnectConnect Microsoft, choose a group, sync with preview and safety stop.
- Set the rulesMicrosoft sign-in only, retention periods, visibility.
- Show complianceAccess requests and export at the push of a button, anonymise people who have left.
Mobile
Booked on the go, checked in at the office.
officemanager.site runs in the browser on any smartphone. Book, check in, invite guests and respond to notifications in just a few taps.
Integrations
Fits into your Microsoft world.
And works just as well without it. All integrations are optional and can be set up in the admin area in a few clicks.
Sign in with Microsoft
Employees sign in with their work account. If you wish, you can allow Microsoft sign-in only, with your own MFA and access policies.
Sync with Entra ID
People in a group are created automatically, names are kept up to date and leavers are deactivated, with preview and safety stop.
Calendar, Teams, Slack
Office days and visits as a calendar subscription for Outlook, Google and Apple. Alerts to the reception or office channel in Teams or Slack.
Security & privacy
Employee data deserves restraint.
officemanager.site collects only what planning requires, and deletes it again. That makes conversations with your data protection officer and works council easier.
Privacy notice- Own serverNo big platform provider in between. No tracking cookies, no external scripts or fonts.
- Visibility per personI decide who sees my office days. Other people’s check-ins stay hidden.
- Automatic retention periodsBookings are no longer linked to a person after 90 days, and guest data is anonymised after the period you set.
- No individual reportsReports only for groups of several people, with no performance or attendance monitoring.
- Data subject rightsAccess requests and export at the push of a button, anonymisation of leavers in the admin area.
- Hardened operationsEncrypted transmission, passwords hashed with scrypt, daily backups, monitoring with automatic restart.
How to get started
Three steps to a shared office.
- Create your companyName, first location and number of desks. Takes just a few minutes.
- Set up the planUpload the floor plan, draw in areas and desks, set the rules.
- Invite your teamBy email, CSV import or automatically from Microsoft Entra ID.
FAQ
Frequently asked questions
Do we need Microsoft 365?
No. officemanager.site works with its own accounts and email invitations. Microsoft sign-in, Entra sync and Teams alerts are optional extras.
Do employees need to install an app?
No, everything runs in the browser. If you like, you can add officemanager.site to your iPhone, iPad or Android device as an app in two taps, with no app store involved. Tablets at reception or next to meeting rooms are paired once and then show the kiosk or room display.
Who can see when I’m in the office?
Everyone decides for themselves: nobody, their own team or everyone. Other people’s check-ins are never visible. Reports only show groups, never individuals.
Which tablets work as a room display?
Any current iPad or Android tablet with a browser. The display shows whether the room is free or busy, and you can book on the spot, extend, end early or move to a free room. Names never appear on the display, and private appointments are shown without a title.
How long does it take to get started?
The basic setup with location, desks and first invitations is done in a day. You can then refine the plan step by step.
Can we manage multiple locations?
Yes. Each location has its own floors, areas, opening hours, public holidays and time zone. Office and reception roles apply per location.
What happens to guest data?
Name, company and visit time are used only for reception and security, and are anonymised automatically after the period you set. Job interviews appear at reception in brief only.
Ready for an office that gets used?
Sign in and set up your sites.